Pilot phase in Stockholm
KAI SOLUTIONS introducing the future of café operations
KAI connects to the systems your café already runs on and turns them into one clear, real-time picture of sales, waste, inventory and compliance. The numbers are simply there when you need them, without anyone building a report.
18 420 kr
vs same day last week
Margin at risk
1 840 kr
Top mover
+22%
Compliance
18/18
Cinnamon buns trending 18% above forecast. Increase afternoon bake.
INSIDE THE PRODUCT
One screen for the shift. One report for the week.
Live operations viewSales, waste and compliance in one live view, with an assistant that reads the real data and suggests the next action. The same data becomes a plain-language report for the team whenever you need it. Your team keeps working exactly as they do today. KAI sits quietly alongside them, answers questions in plain language, and shows what is selling, what is at risk and what should be prepped next.
Built for owners, managers and baristas. Same data, explained at the level each of them needs.
THE PROBLEM
Good decisions deserve better data than a best estimate.
Cafés make dozens of decisions a day. How much to prep, what to order, when to discount, what is actually selling. Most of those calls are made without a shared, current view of the operation, because the data lives in systems that were never designed to talk to each other.
Demand is planned by feel
Prep and ordering rest on experience alone. Too much becomes waste, too little becomes lost sales.
Systems that do not talk
POS, inventory, compliance and ordering each hold a piece. Someone bridges the gaps by hand, every day.
Waste that stays out of view
Reported as a share of revenue it looks small. Measured in kilograms and lost margin it looks very different.
And alongside running the café, someone still has to do the reporting.
Sales data, waste logs, inventory counts and compliance records are pulled together by hand every week. At the same time, EU sustainability and food waste requirements keep expanding. That means more documentation, produced manually, to find numbers that could just as well be automatic.
Weekly reporting done by hand
Hours spent pulling numbers into a report that is already out of date when it is finished.
ESG and sustainability requirements
EU food waste and sustainability rules keep tightening. Today that means spreadsheets and room for error.
Time taken from the floor
Every hour spent reconciling numbers is an hour not spent with guests, team and quality.
“I worked behind the counter for two years. Then I spent a week weighing every product that was thrown away at a busy Stockholm café. The distance between what was reported and what was actually happening is the reason KAI exists.”
THE SOLUTION
One intelligence layer above everything you already run.
KAI connects to your existing POS, inventory, compliance and ordering systems through their APIs. Nothing on your side changes. The operation simply becomes visible, current and easy to act on.
Your existing systems stay exactly as they are.
Food waste agent
Waste in kilograms and lost margin. Products at risk are flagged before closing.
Sales analytics agent
Live product performance, hourly trends and pricing suggestions.
Inventory and forecasting agent
Stock updates with every sale. Prep and orders follow real demand.
Compliance and reporting agent
Hygiene, temperature and ESG documentation generated as the system runs.
AI assistant, always available
Ask any question in plain language and get an answer from live data.
Anomaly detection
A revenue dip, a waste spike or a compliance gap is surfaced early.
WHAT CHANGES
Four things change once the numbers are clear.
Revenue improves
Unsold stock converts through timely product discounting and sharper pricing based on 24/7 live analysis by our intelligence.
Food waste falls
Prep aligns with real demand and products at risk are identified and handled before closing. Waste gets purposed into revenue.
Time returns to the team
Reports, analysis and documentation run on their own. Whether if it's a perfomance indicator, compliance overview or genera week report you have to deliver for your team - KAI chat will deliver it for you any time you wish. Time is now on your side and stress around tasks are reduced.
Compliance takes care of itself
ESG and food waste records are produced while the system runs. As EU strengthens compliace, food waste and hygiene checks - ESG reporting and records become essential. However, this is extremly time consuming and stressful. Therefore we make it automated.
THE HIDDEN PROBLEM
Results
Before KAI existed, I ran an independent study in a busy Stockholm café, physically weighing every product that did not sell and comparing it with what the systems reported. The results will surprise you.
0%
of fresh baked products measured as waste in daily weighing, against 3.5% reported by the systems in use
0%
of weekly revenue identified as recoverable through better handling of food waste alone
0
national café chain in Sweden where the findings informed how food saving is handled
“The reported figure was 3.5%. Measured on a scale, the real number was closer to 40%. Nobody was doing anything wrong. The system was simply not there to show it"
Independent primary research carried out in a busy Stockholm café, based on daily physical weighing of unsold products compared with reported figures. Findings were shared with the chain and informed how food saving is handled in Sweden.
HOW IT WORKS
Up and running in one week. The results will speak for themselves
- 01
Short conversation
What matters most to your operation, and what systems you run today.
- 02
KAI connects
We connect through your existing APIs. Nothing changes on your side.
- 03
Everything becomes visible
Sales, waste, inventory and compliance in one place from day one.
- 04
You see your own numbers
After one week: waste in kilograms, margin lost, revenue recoverable.
Apply for a free pilot.
A small number of Stockholm cafés are being selected for a free one-week pilot. I do the setup and the analysis myself, and nothing changes in how your team works.
At worst, you end up exactly where you are today.
THE FOUNDER
Built by someone who worked behind the counter.
Hannibal Toric
Founder, KAI
I spent two years as a barista in Stockholm. Every café I worked in was run by capable people working with disconnected systems and incomplete numbers. So I measured the problem properly, and then built the layer that solves it.
- Two years of barista experience in Stockholm specialty cafés
- Independent food waste study measuring actual waste against reported figures
- Findings used to inform food saving practice at a national café chain in Sweden
- KAI pilot programme currently running with Stockholm cafés
Ready to see your own numbers?
Email us at hannibal@kaisolutions.se